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President’s Sponsorship Introduction Letter

Overview
The President’s sponsorship introduction letter is the first thing prospective sponsors read in the sponsorship packet. Its purpose is to give prospective sponsors and idea of what organization and the conference are about. To give prospective sponsors an firm understanding of the organization’s purpose. It is also meant to communicate the need for sponsorship dollars as well as how prospective sponsors can benefit from this relationship. Below are some examples of past letters.

Introduction Letter from UNAVSA-5

Dear Prospective Sponsor,

Since 2004, the Union of North American Vietnamese Student Associations (uNAVSA) has organized an annual conference to unite young, emerging leaders within the Vietnamese American community. This year’s conference will be hosted in Portland, Oregon from July 31 to August 3, 2008. By engaging in thought-provoking workshops and activities, attendees build upon their personal leadership skills, improve upon their organizational management abilities, and become educated about social and cultural issues affecting the Vietnamese American community. Armed with newfound knowledge, relationships, and resources, uNAVSA-5 conference attendees will return to their communities to better lead and serve those around them.

By promoting knowledge acquisition and mustering collaborative action, the uNAVSA-5 Conference will continue to empower today’s emerging generation of leaders to better serve the communities in which they live. We are writing to ask for your corporate sponsorship to help bring the high ambitions of our 2008 Conference staff to fruition. The programs we anticipate to bring to our attendees are currently out of the reach of our current funding. It is our hope to reach a target goal of $30,000 from private and corporate contributions in order to finance the diverse programs slated for the four-day conference. In return, we will work closely with your firm to develop a promotional plan that is mutually beneficial and in-line with your interests and expectations.

I hope you will be able to help bring these leadership, cultural, and philanthropic programs to the uNAVSA-5 Conference through your financial contributions. Thank you in advance for your time and generosity.

Introduction Letter from UNAVSA-3

Since 2004, the Union of North American Vietnamese Student Associations (uNAVSA) has organized annual conferences uniting young, emerging leaders within the Vietnamese American community. Drawing student leaders from colleges and universities across North America as well as working professional attendees, the uNAVSA 2006 Conference will be held in San Jose, CA from July 13-16, 2006. By engaging in thought-provoking workshops and activities, attendees build upon their personal leadership skills, improve upon their organizational management abilities, and become educated about social and cultural issues affecting the Vietnamese American community.

Most importantly, leadership development does not end when attendees leave the conference. Armed with newfound knowledge, relationships, and resources, uNAVSA conference attendees return to their communities to better lead and serve those around them through the Collective Philanthropy Project (CPP), Strategic Leadership Retreats, and a Formal Mentorship Program. The conference acts only as a stepping stone for the attendees to enact change within the community throughout the year.

At uNAVSA’s 2005 Conference held in Chicago, IL, attendees learned about and selected a charitable cause, a project which they planed and executed during the last year. Specifically, attendees selected the Vietnamese Alliance to Combat Trafficking (VietACT) as the inaugural CPP beneficiary, and Relays Against Trafficking are now taking place across the country, raising funds to combat human trafficking and generating awareness in Atlanta, GA; Austin, TX; Boston, MA; Chicago, IL; Minneapolis, MN; Orange County, CA; San Diego, CA; and San Jose, CA. By leveraging experiences and relationships cultivated at the conference, attendees are putting leadership lessons into practice.

Similarly, the Strategic Leadership Retreats and Formal Mentorship Programs are two other developmental tools that unite the leaders across the various Vietnamese organizations to hone their leadership skills beyond the annual projects.

By promoting knowledge acquisition and mustering collaborative action, uNAVSA’s 2006 Conference and Programs will continue to empower today’s emerging generation of leaders to better serve the communities in which they live. We are writing to you on behalf of the Union of North American Vietnamese Student Associations staff to ask for your corporate sponsorship to help bring the high ambitions of our 2006 Conference and Executive staff to fruition. The programs we anticipate to bring to our attendees are currently out of the reach of our current funding. It is our hope to reach a target goal of an additional $35,000 from private and corporate contributions in order to finance the diverse programs slated for the four-day conference and annual agenda. In return, we will work closely with your firm to develop a promotional plan that is mutually beneficial and in-line with your interests and expectations. We will also be more than happy to provide any necessary paperwork for your tax records.

We hope an agreement can be reached between us and would like to hear back from your company within the next two weeks. Thank you for your interest.

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